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Applications, Forms, and Regulations

FY 2015 CDBG Funding Application

(updated 02/28/14)

CDBG Program Applications

A Guide for the Consolidated Plan Advisory Board FY 2015 Applications Review Process (February 2014)

FY 2015 Request for Proposal

The City of San Diego's Fiscal Year 2015 CDBG Request for Proposals (RFP) (for projects beginning implementation on July 1, 2014) closed on January 27, 2014. The information made available below is for reference purposes only. Please note, the qualified parties must have successfully completed the Request for Qualifications (RFQ) packet and received a QUALIFIED letter in order to be considered. The application submittal package must have been received by the CDBG Program Office no later than 3:00 p.m. on Monday, January 27, 2014.

FY 2015 CDBG Request for Proposals (RFP) materials include:

  1. FY 2015 CDBG RFP Submittal Checklist(PDF, DOC)
    • (update)FY 2015 CDBG RFP Certification Regarding use of Real Property(PDF, DOC)
    • (update)FY 2015 CDBG RFP Certification Regarding Property Owner Authorization(PDF, DOC)
  2. FY 2015 CDBG RFP Handbook (PDF)
  3. FY 2015 CDBG RFP Certification Forms(PDF, DOC)
  4. FY 2015 CDBG RFP Mandatory Workshop Schedule (PDF)
  5. FY 2015 CDBG RFP Instructions for Question B. General Project Information 3.a (PDF)(revised January 17, 2014)

Additionally, there are four different RFP's depending on the proposed project type (see below). Please select appropriate application for each corresponding project. The RFP Submittal Checklist and the reference materials below are applicable to ALL project types.

Public Services
  • FY 2015 CDBG RFP Application-Public Services(PDF, DOC)
  • Public Services Supplemental Information Form(PDF, DOC)
Community & Economic Development
  • FY 2015 CDBG RFP Application-Community & Economic Development(PDF, DOC)(revised January 17, 2014)
  • CED Supplemental Information Form(PDF, DOC)
Capital Improvement Projects-Public Facilities & Infrastructure
  • FY 2015 CDBG RFP Application-Capital Improvement Projects-PFI(PDF, DOC)
  • CIP-PFI Supplemental Information Form(PDF, DOC)
Capital Improvement Projects-Housing Rehabilitation Programs & Projects
  • FY 2015 CDBG RFP Application-Capital Improvement HR Programs & Projects(PDF, DOC)
  • CIP-HR Projects Supplemental Information Form(PDF, DOC)
  • CIP-HR Programs Supplemental Information Form(PDF, DOC)
References and Resources
Updates

(January 24, 2014) – Please note the following updates to the FY 2015 CDBG RFP:

  • On page 5 of the CED Application, the appropriate checkboxes have been unlocked.
  • On page 4 of the CED Supplemental Form, the appropriate text fields have been unlocked.
  • The fifth and sixth FAQ pages have been uploaded dated January 24, 2014.

(January 21, 2014) – Please note the following updates to the FY 2015 CDBG RFP:

  • On page 3 and page 4 of the Submittal Checklist, under CIP-Housing Rehabilitation Projects and CIP-PF&I Projects, the Certification of Real Property and the Certification regarding Property Owner Authorization has been uploaded.
  • On page 4 of the CIP Supplemental Programs Form, the appropriate text fields have been unlocked.
  • On page 5 of the CIP Supplemental Programs Form, the appropriate check boxes have been unlocked.
  • The second FAQ page has been uploaded from the dates January 17, 2014 through January 21, 2014.

(January 17, 2014) – Please note the following updates to the FY 2015 CDBG RFP:

  • On page 10 of the CED application, the line item "Indirect Cost/Administrative Overhead: (Capped at 15% of CDBG budget)" has been added.
  • The first FAQ page has been uploaded from the dates January 10, 2014 through January 17, 2014.
  • The PS, CED, and CIP workshops have been uploaded and were divided into three sections: Overview, Submittal Packet, and Fiscal. The "How to find Census Tract" presentation has also been uploaded to assist in answering Question 3.a.
  • A "Revised Question 3 Instructions" sheet has also been updated.
  • A table of Eligible CDBG Activities has been uploaded.

(January 14, 2014) – Please note staff has identified the need to make the following minor revisions to the recently released FY 15 CDBG RFP Application Forms:

  • The appropriate date on the footer of the forms has been updated.
  • As needed, appropriate response boxes have been locked (in order to keep all applications uniform in length).
  • The Handbook has been updated to correct the dates of the Mandatory Workshop Schedule.
  • Microsoft Word versions of the Submittal Checklist and Certifications Forms have been uploaded.

Note that the newly uploaded as well as prior versions of the RFP Forms will be accepted as these changes are not substantive and were made for clarification purposes only. Please remember the intention is to keep the answers within the size of the response boxes as originally released.

FY 2015 Request for Qualifications

The City of San Diego Fiscal Year 2015 CDBG Request for Qualifications (RFQ) from interested parties for projects beginning implementation on July 1, 2014 has closed on November 18, 2013. The information made available below is for reference purposes only. The application period ran from October 28 through November 18, 2013. In order to be considered, the application submittal package must have been received by the CDBG Program Office no later than 10:00 a.m. on Monday, November 18, 2013.

FY 2015 CDBG Request for Qualifications (RFQ) materials include:

  1. FY 2015 CDBG RFQ Informational Overview (PDF)
  2. FY 2015 CDBG RFQ Application Form (PDF, DOC)
  3. FY 2015 CDBG RFQ Submittal Checklist (PDF, DOC)
  4. FY 2015 CDBG RFQ Handbook (PDF)
  5. FY 2015 CDBG RFQ Certification Forms (PDF)
  6. FY 2015 CDBG RFQ Frequently Asked Questions #1 (PDF)
  7. FY 2015 CDBG RFQ Frequently Asked Questions #2 (PDF)
  8. FY 2015 CDBG RFQ Frequently Asked Questions #3 (PDF)

For FY 2015, CDBG funding recommendations will be based on a two-phase application process: Request for Qualifications (RFQ) and Request for Proposals (RFP). All FY 2015 CDBG applicants must successfully complete both phases in order to be considered for FY 2015 CDBG funding. Applicants must successfully complete the RFQ process in order to be invited to participate in the RFP process. The RFQ process will result in an agency being deemed either eligible or ineligible to participate in the upcoming RFP process. Only "eligible" applicants will be invited to continue with the RFP process.

Agencies were only required to submit one (1) CDBG RFQ packet (as referenced in the FY 2015 CDBG RFQ Handbook).

FY 2014 CDBG Funding Application

The City's Fiscal Year 2014 CDBG application period (for projects beginning implementation on July 1, 2013) closed on November 14, 2012. The information made available below is for reference purposes only. The application period ran from October 12 through November 14, 2012. In order to be considered, the application submittal package had to be received by the CDBG Program Office no later than 5:00 p.m. on November 14, 2012.

References and Resources
Updates

(November 9, 2012) – A third set of Frequently Asked Questions (FAQs) has been posted above. Refer to Q19 and Q20 of FAQs #3 (PDF) regarding minor technical updates to the application forms.

Note that the last day to submit questions related to the Fiscal Year 2014 CDBG application forms, supporting documentation, and funding process was November 7, 2012. Questions received after November 7 are not entertained. Refer to the posted FAQs and other materials above if you have any questions.

In order to be considered, the application submittal package must be received by the CDBG Program Office (Civic Center Plaza, 1200 Third Avenue, 14th Floor, San Diego, CA 92101) no later than 5:00 p.m. on November 14, 2012. Late, faxed, or electronic submittals will not be considered. Refer to the FY 2014 CDBG Application Handbook for additional instructions. Directions to the CDBG Program Office are available.

Note that City offices are closed on Monday, November 12, in observance of Veterans Day.

(November 2, 2012) – Additional resources/references and a second set of Frequently Asked Questions (FAQs) have been posted above.

Note that the last day to submit questions or meet with City staff for technical assistance is Wednesday, November 7. All questions related to the application forms, supporting documentation, and funding process must be submitted by e-mail to Eliana Barreiros at ebarreiros@sandiego.gov. No questions will be taken or answered by telephone. Requests to schedule a technical assistance session and all other inquiries should be sent to CDBG@sandiego.gov.

(October 26, 2012) – Staff has identified a need to revise Question 2.4 of the FY 2014 CDBG Application to read as follows: "What is the Census tract where your office is located (location from which the project will be managed)? Identify the Census tract and the percentage of households within this census tract that make less than $60,000. Finally, explain the location of this office in relation to your target population. Disregard the 'yes' or 'no' choice." Question 2.4 has been revised as the previously requested data may not be readily available. Refer to the instructions posted above for details on how to respond to Question 2.4.

The FY 2014 Application Workshop presentations have been posted above for reference. In addition, Frequently Asked Questions (FAQs) have been compiled and posted above.

(October 25, 2012) – Appendix F of the FY 2014 CDBG Application has been revised to allow information to be entered for up 43 members of the applicant agency's Board of Directors. In addition, staff has posted a supplemental form to Appendix E to be used by applicant agencies that have more than three federal funding allocations to report on. The revised forms can be downloaded as part of the zip file above.

The certification form named "Current Board of Directors/Governing Board" (document number 10 in the zip file) is no longer required. Omit this from your submittal and simply complete Appendix F of the FY 2014 CDBG Application.

To assist applicant agencies with writing their project objectives/outcomes, links to documents describing HUD's Outcome Performance Measurement System have been posted above for reference.

A link to a map depicting the CDBG-eligible Census tracts (as of October 2012—subject to change) and Community Planning Areas within the City has also been posted above for reference.

(October 18, 2012) – Staff has identified a need to revise Question 3.6 of the FY 2014 CDBG Application to read as follows: "How does your agency plan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's Playing by the Rules Handbook [PDF])?"

There is an error on page 7 of the FY 2014 CDBG Application Handbook regarding font size. The required font is Calibri, and the required font size is 11 points (not 10 points). The Application is formatted to abide by these specifications; do not change.

(October 17, 2012) – The FY 2014 CDBG Application Submittal Checklist has been revised to clarify that all non-governmental agencies applying for funding need to submit the following documents:

  • Signed Copy of FY 2012 Federal Tax Form 990
  • Signed Copy of FY 2012 Federal Tax Form 199
  • Audited FY 2012 Financial Statements
  • FY 2012 Single Audit Report (only required of non-governmental agency applicants that spent $500,000 or more in federal funds during FY 2012)

Refer to the revised FY 2014 CDBG Application Submittal Checklist, which can be downloaded as part of the zip file above, for more information.

(October 15, 2012) – All CDBG applicants are required to attend at least one session of the Mandatory FY 2014 CDBG Application Workshops. Attendance will be recorded. The schedule and location of the workshops are posted above. Note that staff will not be providing copies of the Application or Handbook at the workshops; attendees must print and bring their own copies if they wish to reference them as they listen. In addition, note that third parties working on behalf of applicants (e.g., grant writers) may attend but may not sign in for the agencies that they represent; official agency personnel (on the agency's payroll) must attend to establish their agency's eligibility to submit an application for funding.

Other Important Documents to Review

Council Policy 700-02 — This policy establishes the general guidelines by which the City will select and implement activities utilizing CDBG funds.

HUD Regulations — The U.S. Department of Housing and Urban Development has a set of regulations that must be followed in order to be eligible for CDBG funding.

OMB Circulars — All federal fund subrecipients shall comply with the policies, guidelines, and requirements of OMB Circulars A-110 (Uniform Administrative Requirements for Grants and Agreements with institutions of Higher Education, Hospitals, and Other Non-Profit Organizations), A-122 (Cost Principles for Non-Profit Organizations), and A-133 (Audits of States, Local Governments, and Non-Profit Organizations).

24 CFR Part 84 — Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations.