Guide to the City Clerk's Archives

Introduction
Archives Program
Collections
Research Services
How to Use the Archives Center
Hours

Introduction

Begun in late 1987, the Archives Program is part of the Records Management and Information Division of the City of San Diego Clerk's Office.

Council Policy #000-25 and Municipal Code Section 22.2603 et. seq. authorized the City Clerk to develop a comprehensive Records Management Program. The program includes the establishment of an Archives Center to serve as a central source of information and materials regarding the history and development of the City of San Diego.

This guide was prepared to acquaint you with some of the functions of the Archives of the City and the services available to you.

Archives Program

Among the primary functions of the City's Archives Center are the identification, preservation and storage of records with permanent reference value that capture the City's history. In addition to a chronology of events, this helps document our progress as a City.

Archival records show how the City identified and coped with administrative and operational issues; how policy and procedures were developed and how City forefathers enacted and enforced legislation.

By preserving the past, the Archives will enhance the present and enrich the future history of San Diego.

Collections

The Archives consist of permanent records which are valuable in preserving the history of San Diego and provide educational enrichment for its citizens.

The Archives includes selected City records dating from approximately 1835 to 1960. These are carefully preserved in acidfree boxes and file folders. The Archives Center also has temperature and humidity controls for the preservation of these historical documents.

Records in the Archives include:

City Clerk

Action and Information Reports
Administrative Policy Files
Assessment Rolls (1901-1928)
Budgets
Council Minutes
General Files (1850-1960)
(General Files are subject files on a wide variety of issues considered by the City Council.)
Lot Books (1880-1930)
(Lot Books show the owner's name and assessed value of each City lot for each year.)
Ordinances
Resolutions

Auditor and Comptroller

Certificates of Sale of Real Estate Sold for Delinquent Taxes (1893-1927)

Engineering & Development Department

Assessment Rolls (1887-1963)

Park & Recreation Department

Historical Files (1913-1973)

Research Services

Records in the Archives are available to City staff and members of the public for research purposes. The records shall be viewed on site only and shall not be removed from the City Clerk's Office.

How To Use The Archives Center

If you are interested in using the Archives Center's collections, you may submit a written request by using a Request Form (CC-1613). These forms are available at the front counter on the second floor and in the basement office of the Clerk's office. The Archives Analyst or other staff will provide you with assistance.

Researchers shall work in the Archives Center located in the basement of the City Administration Building. Permission to review the materials will also be contingent upon compliance with the handout "Useful Tips for Archives Users" which can be obtained from Archives and Information staff.

Hours

The Archives Center is open from 8:00 a.m. - 5:00 p.m. Monday through Friday. For further information, you may contact the City Clerk's Office at (619) 533-4000.