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Guide to the City Clerk's Archives

Introduction

Begun in late 1987, the Archives Program is part of the Records Management Division of the City of San Diego Clerk's Office.

Council Policy #000-25 (PDF) and Municipal Code Section 22.2603 (PDF) et. seq. authorized the City Clerk to develop a comprehensive Records Management Program. The program includes the establishment of an Archives Center to serve as a central source of information and materials regarding the history and development of the City of San Diego.

This guide was prepared to acquaint you with some of the functions of the Archives of the City and the services available to you.

Archives Program

Photo of Books

Among the primary functions of the City's Archives Center are the identification, preservation and storage of records with permanent reference value that capture the City's history. In addition to a chronology of events, this helps document our progress as a City.

Archival records show how the City identified and coped with administrative and operational issues; how policy and procedures were developed and how City forefathers enacted and enforced legislation.

By preserving the past, the Archives will enhance the present and enrich the future history of San Diego.

Collections

The Archives consist of permanent records which are valuable in preserving the history of San Diego and provide educational enrichment for its citizens.

The Archives includes selected City records dating from approximately 1835 to 1960. Many of these are books. Individual documents are carefully preserved in acid free boxes and file folders. The Archives Center also has temperature and humidity controls for the preservation of these historical documents.

The Archival Library Collection is under construction and will be available for viewing in its entirety in the near future.

Handwritten archive documents have not gone through any optical character recognition (OCR) and therefore are not full text-searchable. When technology becomes available to effectively provide this process, we will make these documents full text-searchable.

Records in the Archives include:

City Clerk Reports
City Planning

Research Services

Records in the Archives are available to City staff and members of the public for research purposes. The records shall be viewed on site only and shall not be removed from the City Clerk's Office.

How To Use The Archives Center

If you are interested in using the Archives Center's collections, you may submit a written request by using a Request Form (CC-1613). These forms are available in the City Clerk's Office.

Researchers shall work in the City Clerk's Office. Permission to review the materials will also be contingent upon compliance with the handout "Useful Tips for Archives Users" which can be obtained from Information Services staff.

Hours

The Archives Center's collections are available from 8:00 a.m. - 5:00 p.m. Monday through Friday. For further information, you may contact the City Clerk's Office at (619) 533-4000.