Imaging is the most recent addition to the Records Management Program. The Imaging Section replaced the Micrographics Section in 2005. Imaging services help to streamline business processes which make for better work efficiencies. Imaging or scanning is the conversion of paper documents into digitized images. Images can be easily organized, quickly retrieved, indexed and archived. Imaging paper documents represents a significant advance over storing them in paper media because the document becomes active content and helps to simplify the life-cycle of managing business records.
This program supports several departmental public access initiatives, including: imaging the back-up or exhibit materials for items going before City Council; Campaign Finance Disclosure Forms, and City Council Speaker Slips. In addition, this program also supports other City Departments and Agencies with their scanning needs. Recent success stories include: purchase orders for Central Stores, Route Slips for Citizens Assistance, development agreements for the Redevelopment Agency and archival material for Mt. Hope Cemetery.
The Imaging Section uses a variety of scanners which allows for maintaining the integrity of fragile historical documents, and bringing faded print to a readable state, scanning large over-sized maps, and completing large volume jobs that can be fed through our high speed production scanners.