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Records

The City Clerk has had a role in Records Management for over 100 years. The 1889 City Charter (PDF: 5.5Mb) specified that the keeping of all books, papers, records and other documents belonging to the city was the duty of the City Clerk. The 1931 City Charter (PDF: 3.9Mb) designates the City Clerk as the custodian of official records of the City. Under this authority, the City Clerk's Office first initiated a Records Management Program in 1959. The current Records Management Program was initiated on April 1, 1980 with the adoption of Ordinance O-15761 (PDF) was adopted which added sections 22.26012 through 22.2607 to the Municipal Code. This ordinance legally prescribed Records Management procedures including the requirement for a Records Disposition Schedule for each City department. Over the years, our program has continued to grow and now includes the following: