Records Management
The City Clerk has had a role in Records Management for over 100 years. The 1889 City Charter specified that the keeping of all books, papers, records and other documents belonging to the city was the duty of the City Clerk. The 1931 City Charter designates the City Clerk as the custodian of official records of the City. Under this authority, the City Clerk’s Office first initiated a Records Management Program in 1959. The current Records Management Program was initiated on April 1, 1980 with the adoption of Council Policy 000-25 (PDF: 70K), entitled Records Management Program. In 1982, Ordinance O-15761 (PDF: 33K) was adopted which added sections 22.26012 through 22.2607 to the Municipal Code. This ordinance legally prescribed Records Management procedures including the requirement for a Records Disposition Schedule for each City department. Over the years, our program has continued to grow and now includes the following:
