MINUTES

FOR THE 2000 REDISTRICTING COMMISSION
OF THE CITY OF SAN DIEGO
OF
WEDNESDAY, MARCH 21, 2001
IN THE COMMITTEE ROOM - 12TH FLOOR

CHRONOLOGY OF THE MEETING:

The meeting was called to order by Vice Chairman Leland Saito at 4:10 p.m. Vice Chairman Leland Saito adjourned the meeting at 5:50 p.m. to the next scheduled meeting of the Redistricting Commission on Wednesday, March 28, 2001 at 4:00 p.m.

ITEM-1: CALL TO ORDER

Vice Chairman Leland Saito called the meeting to order at 4:10 p.m.

 
ITEM-2: ROLL CALL

Operations Director Staajabu Heshimu called the roll:

(C) Chairman Ralph R. Pesqueira-not present
(VC) Vice Chairman Leland T. Saito-present
(M) Mateo R. Camarillo-present
(M) Charles W. Johnson-present
(M) Marichu G. Magaņa-present
(M) Shirley ODell-present
(M) Juan Antonio Ulloa-present
(EO) Deputy City Attorney Lisa Foster

REDISTRICTING COMMISSION ACTION: (Tape location: A001-015.).

ATTENDANCE DURING THE MEETING:

(C) Chairman Ralph R. Pesqueira-not present

(VC) Vice Chairman Leland T. Saito-present

(M) Mateo R. Camarillo-present (departed at 4:30 p.m.)

(M) Charles W. Johnson-present

(M) Marichu G. Magaņa-present

(M) Shirley ODell-present

(M) Juan Antonio Ulloa-present

(EO) Deputy City Attorney Lisa Foster-present

 
ITEM-3: NON-AGENDA COMMENT

Comment #1 - Bonnie Stone informed that the Redistricting Commission's page on the City Web Site is now available on-line. A copy of the home page was distributed to Commission members.

COMMISSIONERS' COMMENTS

Comment #1 - Leland Saito introduced Patty Marn as the Executive Secretary for the Redistricting Commission.

Comment #2 - Staajabu Heshimu announced that the materials included as backup to Agenda Item 7 are actual copies of several of the Commission's pages on the City's web site. This information is slated for a press release.

Commissioners commented and commended Bonnie Stone for a job well done on the Redistricting Commission website.

 
CONSENT ITEMS
 
ITEM-4: APPROVAL OF COMMISSION MINUTES

Approval of Commission Minutes for the meeting of February 21, 2001.

Approval of Commission Minutes for the meeting of February 28, 2001.

MOTION BY MAGANA TO APPROVE THE MINUTES OF FEBRUARY 21, 2001. Second by Johnson. Passed by the following vote: Pesqueira-not present, Saito-yea, Camarillo-yea, Johnson-yea, Magana-yea, Odell-abstain, Ulloa-abstain

MOTION BY ULLOA TO APPROVE THE MINUTES OF FEBRUARY 28, 2001. Second by ODell. Passed by the following vote: Pesqueira-not present, Saito-yea, Camarillo-yea, Johnson-yea, Magana-yea, Odell-yea, Ulloa-yea

REDISTRICTING COMMISSION ACTION: (Tape location: A072-102.)

 
ACTION ITEMS
 
ITEM-5: REDISTRICTING CONSULTANT SERVICES.

Discussion and action for selection of Redistricting Services Consultant.

The Commission discussed the proposals submitted from the various Consultants.

The Commission stated that before they will consider choosing a consultant, they would like to know who Ms. Heshimu recommends as her top choice for a consultant firm an have her justify that decision.

Ms. Heshimu and Staff recommends the consulting firm of Bruce Cain and Karin

Mac Donald for the following reasons:

1. Their flexibility,
2. Their proposal's consistency with the vision laid out in the City Charter,
3. Their expertise in the area of bloc voting which staff believes is its greatest challenge,
4. Their promotion of plans submitted by the public and the creative avenues they suggest for receiving such plans,
5. The modest cost of their services,
6. Their ability to attend up to 10 meetings in San Diego at a relatively inexpensive cost, owing to the fact that they are a California-based consultancy.

Mr. Ulloa recommended that staff give the Commission a written report justifying their recommendation. He also asked that staff discuss what they feel they can do and the areas they feel they might need some support or consulting expertise in order to help the Commissioners decide among the consultants' proposals.

Mr. Ulloa further recommended this subject for an action item at the next meeting when Chairman Pesqueira and Mr. Camarillo are available to contribute input before a decision is made.

Also recommended for next meeting's agenda is the scheduling of public hearings in the communities and future Commission meetings; Commissioners were asked to bring their calendars.

Mr. Saito recommended placing the budget negotiations on the agenda for the next meeting.

Mr. Ulloa recommended that Vice Chairman Saito try to expedite receipt of phones, and office furniture for the Commission's Staff.

Mr. Johnson recommended that staff keep notes on this redistricting process in order to pass on to the next Commission in 10 years.

Ms. Magana recommended that staff keep a list of the departments and people that helped the Commission during this process and maybe hold a thank you party for them at the end of this year's redistricting effort.

REDISTRICTING COMMISSION ACTION: (Tape location: B538-C349.)

 
ITEM-6: DRAFT TASK LIST AND TIMELINE

Staff will present the first draft of the tasks to be accomplished and timelines for completion for discussion and input.

Ms. ODell commented on the need to have press releases to inform the public prior to holding public hearings.

Mr. Camarillo commented that, at the very least, draft maps should be available at the public hearings. Mr. Camarillo also commented regarding Item 6 on today's agenda stating that reasons should be stated for holding the public hearings.

Mr. Ulloa commented that at the next regular Commission meeting there should be an Agenda discussion on asking the public to present to the Commission their initial impressions of what the Commission should consider when drawing the preliminary map.

Mr. Leland commented that the Commission could use the current map as a starting point for discussion.

Mr. Camarillo suggested the use of an existing map as a guide to encourage public input on the web site and inform the public that the Commission would respond to the web site comments at the public hearings.

Joey Perry commented that the Census 2000 population data is expected to be delivered to the Governor by April 1, 2001. However, we do not expect to receive census tract data until a week later.

Ms. Heshimu briefed the Commission on "The Task List" and discussed the time-lines. Ms. Heshimu proposes moving the first public hearing date from April 9, 2001 to April 23, 2001 allowing staff more time to advertise and outreach, produce presentation materials, and create rules if the public is being invited to draw maps.

Ms. Heshimu stated that staff understood that one public meeting is to be scheduled in each of the eight Council districts with two in District eight (one in South Bay, and one downtown) for a total of nine public hearing between April 23 and May 21, 2001. The meetings are to be held every Monday and Wednesday between those dates.

Ms. Foster recommended putting together an educational presentation for the public who may not be familiar with redistricting and the task of the Commission.

Mr. Ulloa recommended placing the presentation on the Web as well, so the public can view this information before the public hearings.

Mr. Johnson recommended handouts for public members not having access to the Internet. Mr. Johnson also suggests making the community more aware and suggests broadcasting some of the meetings on the public access channel.

Ms. Foster said this can be done and recommends the Commission decide which meetings are the best to broadcast.

Mr. Ulloa suggested all the meetings be broadcast. Mr. Ulloa also suggests that staff explore the possibility of translating the minutes or summaries to Spanish on the Internet for the Spanish community.

Ms. ODell suggested that press releases need to go to all community publications. Ms. Odell also recommended the Commission solicit community input with regard to where boundaries should be set.

Mr. Saito asked Ms. Heshimu to look into translating the minutes into other languages and publishing them in various ethnic newspapers.

Mr. Ulloa recommended City Council Members be encouraged to be present at the meetings in their district.

Ms. Foster commented that Mayor Murphy desires to speak at one of the public hearings.

Ms. Heshimu suggested that the Commissioners make a decision on how many map options they want to make available for public input. The goal for completion of the entire redistricting process is Labor Day.

Mr. Saito directed Ms. Heshimu to put discussion of the time line on the agenda for the next meeting to address further questions.

Regarding hiring outside consulting, Ms. Heshimu feels that staff will likely need assistance addressing voting pattern information needs, for deciding which election data to use, if any, etc. Ms. Heshimu is concerned about meeting deadlines, in the absence of any one of the Commission staff through sickness, an accident or for any other reason. Ms. Heshimu suggested contracting consulting services on an "as-needed" basis at a reasonable price; however, the consultant should be able and willing to complete the redistricting process if for any reason staff cannot.

Ms. Foster commented on the proposals received for legal services. Ms. Foster doesn't feel we need a legal firm looking over our shoulder from beginning to end and said that this would not be cost effective. Ms. Foster does feel there could be value at a certain point when we have options, to consult a legal expert for review and recommendation on our best option. Ms. Foster reminded the Commission that while she is very familiar with the subject of redistricting, she is not a specialist and she would not be opposed to bringing in a specialist for a limited review at a point where we have a product for them to look at.

Mr. Saito commented that the Commission is scheduling two sets of public hearings:

1. The Preliminary Public Hearings, and then a map will be drawn, and
2. A second set of hearing to discuss that map, and then another map will be drawn.

Mr. Saito suggested having a third set of public hearings to be completed by the August 31, 2001 deadline to assure that all concerns have been addressed and to determine if the final map does indeed create new concerns.

Mr. Ulloa suggested inviting the public to come downtown for the final public meeting to review the final map.

Mr. Saito recommended putting this item on the Agenda for the next meeting.

REDISTRICTING COMMISSION ACTION: (Tape location: A103-B162.)

 
ITEM-7 DRAFT PUBLIC HEARING CALENDAR

Staff will propose the process to begin public hearings in each of the eight council districts for discussion and input.

The Commission discussed their thoughts on the number of meetings to be held in each district.

Mr. Saito commented that one meeting in each district is sufficient and if there is a desire by any district to hold another meeting in their district, the Commission could consider it at that time.

Mr. Ulloa commented that two meetings in District 8 would be needed to accommodate South Bay and Downtown.

Ms. Magana commented that holding two meetings in any district could cause problems of fairness, and geography should not be considered in determining the number of meetings per district, rather that it is one district.

Mr. Johnson commented that we should make sure we can include people in neighboring districts for those communities that are close in proximity to a meeting in another district.

Mr. Ulloa suggested the Sherman Heights Community Center to be added to the list of potential sites for public hearings in District 8.

Ms. Heshimu updated the Commission on the strategy and preparation work accomplished toward rescheduling the hearings; she stated that libraries and City facilities that can be used at no cost are being targeted as preferred sites.

Mr. Johnson requested that parking be secured for the Commissioners and staff at all the public hearings.

The times for public hearings were discussed and established.

MOTION BY ULLOA TO HOLD THE COMMISSION MEETINGS FROM 6:00 P.M. TO 7:00 P.M., AND TO HOLD THE PUBLIC HEARINGS PROMPTLY FROM 7:00 P.M. TO 9:00 P.M. ANY LEFTOVER AGENDA ITEMS FROM THE COMMISSION MEETING WOULD BE TRAILED UNTIL THE NEXT SCHEDULED MEETING IN ORDER TO HOLD THE PUBLIC HEARINGS AT THE TIME CERTAIN 7:00 P.M.. Second by ODell. Passed by the following vote: Pesqueira-not present, Saito-yea, Camarillo-not present, Johnson-yea, Magana-yea, ODell-yea, Ulloa-yea

The locations of the first two public hearings were discussed and tentatively established as the first public hearing to be held in District 4 and the second public hearing to be held in District 8, pending facility availability.

Ms. Magana asked staff to contact the various council district offices to let them know the date the Commission will hold the hearing in their districts. Ms. Magana also recommended that in anticipation that individuals living in any district could be present at hearings outside the district they live in, the Commission should prepare appropriate information.

Mr. Saito directed staff to place this subject on the agenda for the next meeting and to keep the Commission informed as to the schedule of meetings.

MOTION BY ULLOA TO HOLD ONE MEETING IN EACH DISTRICT AND TWO MEETINGS IN DISTRICT 8. Second by Johnson. Vote: Pesqueira-not present, Saito-abstain, Camarillo-not present, Johnson-yea, Magana-abstain, ODell-yea, Ulloa-yea Motion Failed.

Mr. Ulloa asked staff to place this item on the agenda for the next meeting for reconsideration by the full Commission. Mr. Ulloa also asked staff to begin making calls to set up the public hearings so the Commission would have more information regarding availability at the next meeting.

REDISTRICTING COMMISSION ACTION: (Tape location: B163-537.)

 
ITEM-8 ADJOURNMENT

Vice Chairman Saito adjourned the meeting at 5:57 p.m.

MOTION BY ULLOA TO ADJOURN. Second by Johnson. Vote unanimous; Camarillo and Pesqueira- not present.

REDISTRICTING COMMISSION ACTION: (Tape location: BC352-353.)



Leland Saito, Vice Chairman
2000 Redistricting Commission

Ramone Lewis
Legislative Recorder II