The minutes of July 24, 2000 were approved. Moved and seconded by Members Dillon and Cohen.

Ms. Neff reported the City is moving forward with the IT Strategic Planning Process. She advised that over 30 Focus Group meetings have been completed within the City departments. She additionally stated IT is in the planning stages of obtaining public input. In this process there will be a website for public input as well as a written survey to the community via the Community Service Centers and Libraries. She is also planning to hold four Focus Groups in the community in order to get input and feedback from the community on the City's IT Strategic Planning Process.

Ms. Neff stated at the request of the Commission she has invited Mike Uberuaga, City Manager to the October meeting to give a ten minute presentation on core functions of the City and how those functions link into the technology direction. The September meeting will also have representatives from CCDC conducting an hour focus group with Commission members, and discussing the creation of a digital divide subcommittee.

Member Cohen reported the ambitious plans of the roll out of new e-gov services by November. The subcommittee discussed focus groups and how they planned on a unified approach to this project for short as well a long range planning. Member Stone stated she was impressed with the complexity of the issues that e-gov deals with. She added that the e-gov department has conducted researches relating to cost centers and opportunities within the city.

Ms. Neff added that the department plans to roll out new electronic services approximately every six weeks. The department is working on expanding its interactive forms. In July the general plan survey for citizen involvement went on the Internet. In September the department will roll out the Transient Occupancy Tax IVR System. Citizens will be able to use the telephone to pay their TOT tax. This will be available on the Internet in December. Council meetings will be webcast on a 90-day pilot program in September. Recently on Kid's Space a 3-D model of different landmarks across the city had been added to the Internet.

A. Presentation - Dr. Robert Conn, Dean
Jacobs School of Engineering, UCSD
(A copy of Dr. Conn's presentation is available upon request and will become a permanent attachment to the minutes)

Mr. Haddad stated that the Commission has agreed to send a letter in support of the California Institute for Telecommunications and Information Technology to UCSD. The Commission has been corresponding with UCSD so as to coordinate sending this letter responding to the RFP. Mr. Haddad shared the draft letter with the Commission to get their additions/corrections prior to the letter being sent. This is part of the effort to win the institute for San Diego. Mr. Haddad introduced Dr. Robert Conn.

B. Visioning Session - Phoebe Cameron & Steve Lewandowski, Gartner Group

Ms. Neff introduced Phoebe Cameron, Sr. Consultant with Gartner Group, who has tremendous expertise in business process re-engineering organizational analysis.

Ms. Cameron stated the majority of this time would be for brainstorming with the Commission members. At a later date a subcommittee will take the brainstorming process and formulate a vision.

There was detailed discussion and brainstorming during the Visioning Session.

(See Gartner Group Visioning Session Attachment for details)

Commission members felt it would be advantageous to communicate via e-mail to identify a subcommittee to prioritize the Commission's Vision. Ms. Neff stated she would research the possibility of a group or list serve e-mail that would accommodate the Commission's needs.

A. Report on potential Public Policy Working Group Meeting

Member Wright presented the Commission with a draft memorandum dated 8/27/00. The memorandum was from members of the San Diego Trade Association regarding vision and public policy goals for the Commission. (A copy of the memorandum is available upon request and will become a permanent attachment to the minutes)

Meetings for September 25th and October 23rd remains as scheduled. Mr. Haddad and Ms. Neff suggested the members select a day in November, either the 20th or the 27th that would work for everyone. Mr. Haddad suggested polling the members for their availability. At the November meeting it can be discussed if there will be a need for members to communicate via e-mail during December. There will not be a meeting in December and the Commission will reconvene in January 2001.

There being no further business, the meeting was adjourned.

An audio recording of the meeting is available upon request. Contact Bonnie Jarman at (619) 533-6565 if you are interested in receiving a copy.