The meeting was called to order by Mr. Haddad. Mr. Haddad asked Bonnie Jarman to call roll.

Mr. Haddad answered the legal question regarding the creation of subcommittees under the Brown Act, and no the sub-committee meetings do not have to be noticed. Also if the committee wished to send letters of endorsement, etc. it would not need permission to do that from Mayor and Council, but should inform the Mayor and Council of the Commission's intentions.

Mr. Haddad reviewed the meeting agenda. First the Commission would participate in a IT Strategic Plan focus group. Secondly, the Commission would discuss potential focus areas as related to the nine IT focus issues.

Public Comment - There was none.

Agenda Item #1
Ms. Neff advised the Commission that the City's Technology Service Business Center had embarked on an IT Strategic Plan Process last week and part of that process is an assessment phase. Ms. Neff stated we are getting input from approximately 300 people within the organization; and working with groups like the Science & Technology Commission to get input and impressions for the City. Ms. Neff introduced members of the Gartner Group: Ms. Irma Fabular, Vice President Public Sector Consulting of Gartner Group and Bill Kumagi, Managing Vice President of State & Local Government Consulting of Gartner Group. Gartner Group was hired to assist Ms. Neff in developing the City's IT Strategic Plan. She also introduced Howard Stapleton, the City's Project Manager who is also working on the IT Strategic Plan. Ms. Neff asked that the Commission and members of the public join in the dialogue.

Ms. Neff explained to the Commission the direction she has asked Gartner Group to focus on. She also mentioned that E-Government is a major focus of the City. Ms. Neff stated that part of the IT Strategic Plan will focus on these issues: government-to-citizen, government-to-business and government-to-government. Another strategic direction the City will be looking at is the use of wireless and GIS. The fourth issue is knowledge management.

Ms. Neff additionally stated she welcomed the Commission's input in other areas they felt the City needed to look at.

Irma Fabular from Gartner presented an overview of the Strategic Plan Focus Session.

Ms. Fabular stated, we are currently at a high level of data discovery/assessment phase of the IT Strategic Plan. Additionally, it was stated Gartner has met with the City Manager and Staff to identify their business drivers and priorities as they relate to Information Technology. Gartner has also met with the ITGC (Information Technology Governance Committee).

Ms. Fabular stated based on Gartner's assessment of the City's business drivers and requirements of various departments, Gartner will develop a Gap Analysis. This will be to identify preliminary recommendations that Gartner will present to the IT Governance Committee and potentially to the Commission.

Ms. Fabular introduced Bill Kumagi, who conducted the SWOT Analysis (Strengths, Weaknesses, Opportunities, Threats) with the Commission.

Mr. Kumagi asked for input from the Commission as to some of the things they felt the City does well and doesn't do well; not only looking at the current situation but also to the future. He also asked the Commission to share the different ways each member interacts with the City i.e., user of City services; provider or business partner as the members reside in the business environment.

Refer to the attached Gartner Group PowerPoint Presentation for detailed SWOT questions.

Mr. Kumagi stated that all discussions and comments would be written and given back to the Commission for review.

Ms. Neff suggested that if members have staff they would like to pass the SWOT questions to and get comments and feedback, we'd welcome their input.

Agenda Item #2
Mr. Haddad stated he and Ms. Neff wanted the Commission to have the opportunity to discuss, focus and narrow down the nine IT Focus Issues. He added that Member Jennings comments from the last meeting helped to narrow the issues into three categories: 1) visionary, 2) strategies and 3) quick-hits

Group Discussion - Comments, thoughts, suggestions from Members as to what they would like to spend time focusing on:

#5 - Economic Development/infrastructure to support growth and the San Diego lifestyle

• Regional Issues - incubate and grow regional competitiveness

#7 - Determine issues to attract businesses downtown

#3 - E-Gov - focus on short term solutions

Brief comments/statements from Members:

• Need a Clear Vision define what we want to do with Information Technology in the San Diego region create a favorable environment for high tech companies take a careful look at various strategies for visioning
• Transportation Infrastructure define what is good transportation identify that transportation is an important issue transportation not controlled by the City work with other groups on this issue
• Make Vision Statement(s) what should the City look like in short term? long term? vision statement with sub-categories to better define
• Go through opportunities list
• Gain momentum from short term decisions
• Help Mayor and Council understand Science and Technology of the future
• Need vision on Science and Technology issues encourage companies to come to San Diego be thoughtful of public
• Develop policy and present to Mayor, Council and Rules Committee on science front end loading have politicians manage controversy demonstrate the City can handle controversy in a productive/constructive way
• Group should state - San Diego is a science community, not only IT
• Establish subcommittee on Visioning brainstorm high level components of vision near term decisions/actions

Refer to audio recording for detailed group discussion

Additional comments - If we want San Diego to be perceived as a Science and Technology friendly community we should voice that now; rather than wait for controversy. It was also stated that science will be controversial.

There was an in depth discussion regarding the Commission's role as it assists the City in Science and Technology and how could the Commission assist in sorting through the City's issues.

Mr. Haddad replied that the Commission could educate the newly elected officials and influence them early. Additionally he stated a group like the Commission could interact with the Council, Rules Committee and develop a policy statement on Science & Technology issues and then brief Council on the Commission's ideas.

Comments from Member Wright - Suggested to bring the technology trade associations to the Commission meetings to discuss issues and challenges relating to the City of San Diego; then identify the ones the Commission believes could be taken to Council in a proactive informational/educational way.

Mr. Haddad asked the Commission if it would be helpful to bring in the heads of the different companies to address what their issues and priorities are for San Diego. The members agreed to conduct a brainstorming session among themselves.

Comment from Member Wright - Stated there is a public policy working group consisting of the Chamber of Commerce, EDC and the Trade Association. She suggested a subcommittee of the Commission meeting with them, then report back to the full Commission. Member Wright offered to take that action and set a separate meeting with the working group and she will report back to the Commission.

Members agreed to brainstorming high level components of visioning among the full Science & Technology Commission then a subcommittee would work the vision and report back to the full Commission.

Miscellaneous Business

1.	Ms. Neff asked if the 4th Monday from 4:00pm to 6:00 pm each month would be good for the Commission to meet? The consensus was yes. Additionally, the Commission wanted to make the next meeting a brainstorming session to begin the visioning process; establish an outline etc.? Ms. Neff added she would bring in a facilitator and go through the visioning exercise. The Commission would then establish an outline and identify the Science and Technology major focus areas. The Commission agreed.
2.	Question Raised - Should there be any other meetings than those that would take place as sub-sets of the vision? Ms. Neff replied that the question referred back to the "quick hits" statement, and that at each meeting the Commission could identify critical issues that would require immediate action.
3.	Comments from Member Wright - Would like to have the City Manager, Mike Uberuaga give a ten minute presentation of core functions of the City from his perspective; and which functions would be most traumatically impacted by Information Technology. Also, have Ms. Neff give a presentation of the next six months on her key priorities or decisions she will have to make. Ms. Neff agreed to set this up after the visioning session.
4.	Ms. Neff stated that besides the "quick hits" issues she would like to bring strategies and ideas to the Commission periodically. She announced that she was ready to present the City's E-gov strategies. Members agreed to a subcommittee meeting being scheduled. Members interested are: T. Dillon, B. Geppert, C. Stone, R. Jennings, S. Myrland and J. Cohen Mr. Haddad asked that a reminder be sent to those members interested in attending the subcommittee meeting. The E-Gov subcommittee will meet before the next full Commission meeting. Ms. Jarman will coordinate time and location and notify interested members via e-mail.
5.	Comment from Member Irving - Funding for the UCSD Proposal for IT Center deadline is mid August and if the Commission is to draft a letter, he suggested it be done soon. Dave Nichols offered to take the lead on the UCSD letter. It was M/S/C by Members Irving and Jennings to empower Member Nichols to write a letter to be approved by the Commission via e-mail. There being no further business, the meeting was adjourned.

An audio recording of the meeting is available upon request. Contact Bonnie Jarman at (619) 533-6565 if you are interested in receiving a copy.

S&TMinutes7-24