Project Status Reports
The Development Services Department (DSD) utilizes the Project Tracking System (PTS) to both manage and track its permit processing functions. PTS is an in-house system which DSD began developing in 1998. Although PTS first went into production in 2001, it took several years to fully implement the system in terms of refinements, upgrades, and staff training. As staff became more proficient on the system over time PTS became more fully utilized. In addition, PTS has continuously been updated to enhance its capabilities, and business rules regarding its use have changed over time. As a result, much of the project information found on PTS during the initial years of its existence may not be as inclusive, detailed, or comprehensive as that found for more recent projects. Therefore, please be aware that many of the projects found on PTS may include only basic information. Please also be aware that the most complete source for project details on approved projects and permits can be found within the physical project files stored within the City's official files, which are stored in the Records Management Division of DSD.
Frequently Asked Questions
Project scope includes a general description of the proposed project and may include the Community Plan area, permits/approvals required, and some zoning information.
Generally, an application expires one year from the date the application was deemed complete and not all applications have an expiration date. Chapter 11, Article 2, Division 1 of the San Diego Municipal Code defines when some applications expire.
Application extensions are governed by Chapter 11, Article 2, Division 1 of the San Diego Municipal Code. Most applications may be extended upon request of the applicant prior to the application expiration date. An application extension fee is required for this service.
Customers associated with a project are assigned roles. These roles identify various responsibilities to the project, and generally include the "Applicant" and "Owner" as listed on the General Application, as well as the Applicant's "Point of Contact." Once a construction permit is issued, the "Contractor" as listed on the General Application and "Inspection Contact" may also be listed. Personal identifying information is not displayed for our customers.
A review cycle is used to document project issues and to monitor our performance to ensure reviews are completed in a timely manner. Ministerial project applications (e.g., Building Permits, Right-of-Way Permits, Grading Permits, and mapping actions) have one review cycle per reviewing discipline. Discretionary projects (e.g., Coastal Development Permit, Conditional Use Permit, etc.) are reviewed using a Multi-Discipline review cycle where all discipline review comments are combined into one review cycle.
- "Open" status means a review cycle has been created and review disciplines and document requirements are being determined. The project is NOT in review yet.
- "Accepted" status means the disciplines and document requirements have been determined are awaiting submittal by the applicant. The project is NOT in review yet.
- "Submitted" status means the documents for that review cycle have been submitted and are awaiting distribution. The project is NOT in review yet.
- "In Review" status means the project has been distributed for review.
- "Cancelled" status means work was stopped on the review cycle.
- "Reviews Completed" status means that last reviewing discipline has completed their comments and we will be providing the review comments to the project Point of Contact.
- "Closed" status means the review has been completed and comments have been provided to the project point of contact and/or the documents have been processed.
A job includes the permit(s)/approval(s) required for the project. Some jobs include more than one approval (e.g., Building, Plumbing, Mechanical and Electrical Permits); and some projects have multiple jobs which represent all of the permits/approvals required for that project (e.g., a project with more than one Building Permit or that includes a required Agreement).
The job location shows the primary address of the project. Some jobs may contain a range of contiguous parcels or locations; however, only the primary address of the project will be shown. Some addresses are created as non-postable (typically given a fractional 1/3 at the end of the address) for purposes of routing field work and are not recognized by the post office or emergency responders. An address with the term "pending" at the end indicates that the address is pending plan check for a permanent structure use.
A sign off is the electronic signature of the discipline required to sign off the project prior to permit issuance. This electronic signature indicates that all issues have been resolved.
Approvals are permits or entitlements that allow a customer to move forward on a project. Examples of approvals are: Building Permits, Electrical Permits, Public Right-of-Way Permit, Grading Permit, Coastal Development Permit, Final Map, and Agreements.
These are fees that are applicable to the overall project, such as the application and some hourly fees. Additional fees are usually applied to the individual Approvals with the project and are referred to as Approval fees.
Approval fees are applied to individual approvals/permits, such as building permit plan check and inspection fees. Approval fees appear on the Approval Status Report.
In addition to building permit plan check and inspection fees, the Development Services Department collects fees on behalf of other Departments/Agencies as a condition of issuance of a construction permit. All fees collected prior to plan review and at permit issuance are more fully described in Information Bulletins.