Mayoral Letters & Proclamations

Guidelines for All Documents

  • Any document requests must be in writing, preferably in electronic format.
     
  • Requests need to be made at least three weeks prior to the due date.

    *Any request made with less than a three week notice will be reviewed based on existing backlog, overall workload, and completeness of information provided. Late requests (with less than a three week notice) may be denied due to time constraints.
     

  • All requests must include the following information:
    • Event Date
    • Due Date*
    • Contact Information
    • Mailing address
    • Relevant biographical information about the event or recipient of the document
       
  • There is a limit of one type of document (proclamation, commendation, certificate and special letter) per organization or event from the Mayor's Office.
     
  • Language sent in by the requestor may be revised for content and changes made by the Mayor's Office are final.
     
  • The event must have a direct impact on the City of San Diego.
     
  • All requests may be subject to evaluation by the Review Committee for approval.
     
  • The type of document prepared by the Mayor's Office will be selected by the Review Committee for appropriateness and in some cases may be different from the requested.

* Due Date: The date the completed document is required for pick up, mail out, or presentation.

Proclamations

A Proclamation is a PDF icon document , that dedicates a day in the City of San Diego to honor a special event, cause or purpose.

  • Requests must include several (6-8) one sentence factual statements about important things the organization/individual has done throughout its history, highlights, facts, etc and why this day should be proclaimed.
     
  • Maximum one proclamation per year.

Congratulatory Letters

These letters are used for events, such as retirement, special birthdays, anniversaries, general recognition earned by a citizen of the City of San Diego (such as graduations, Eagle Scout, Annual Teacher Award, etc.)

Retirement Recognition - recipient must have completed +30 years in civic or public duty, or +20 years in military service.

Birthday Recognition - recipient must be completing +80 years and be a resident of San Diego.

Wedding Anniversaries - the recipients must be celebrating 50 or more years and residents of the City of San Diego.

Special Letters

City Event Greetings, welcome, and/or congratulations - event must be approved by the Mayor's Office.

Endorsements/Letters of Recommendation - In order to serve all of the City of San Diego constituents equally, we encourage constituents to contact their councilmembers for any letters of recommendation or endorsements.

Submitting a Request

All requests should be addressed to:

Office of International Affairs and Protocol
Office of Mayor Kevin Faulconer
202 C Street, 11th Floor
San Diego, CA 92101
[email protected]