Organized Presentation Request

Requests for an organized presentation must be submitted 24 hours prior to a Regular Meeting and 18 hours prior to a Special Meeting.

Meeting Information

Meeting Date

Meeting Body

Please review the meeting agendas to ensure you are selecting the correct meeting body and entering the correct Item number.

Item Number

Item Name

Acknowledgements

Please check the boxes below.

I acknowledge that all participants must be present when the organized presentation is called.

I understand that failure of all participants to raise their hand (in person or virtually) may result in reduced speaking time.

I understand that all participants must use the same attendance format—either all in person or all virtual. If participants use a mix of attendance formats, speaking time will be reduced for the group based on the attendance of the Lead Presenter.

I understand that participants must match the attendance method and identity submitted in this form.

I understand that submissions received less than 24 hours before the start of a regularly scheduled City Council meeting session in which the item will be heard or less than 18 hours before the start of a special City Council meeting will not be accommodated.

Participant Information:

Participant Instructions

Minimum of 2 participants required to qualify as an organized presentation with a maximum of 15 minutes. Please note you may add up to 20 participants in case some participants do not show up or you would like to add extra participants to ensure full allocation of time.

Organized Presentation Time Allocation

Each agenda item specifies the amount of time allotted per speaker (typically 1–2 minutes).

The total time for an organized presentation is calculated by multiplying the allotted time per speaker by the number of participants who signed up in advance.

Examples:

Item 200: 2 minutes per speaker × 5 participants = 10 minutes total
Item 201: 1 minute per speaker × 5 participants = 5 minutes total

Time may be reduced if a participant is not in attendance at the time the presentation is called.

Attendance Method for All Participants

In Person

Virtual

Lead Presenter (Participant #1)

First Name

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 1

Remove Participant 1

Participant #2

First Name

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 2

Remove Participant 2

Participant #3

First Name3

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 3

Remove Participant 3

Participant #4

First Name4

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 4

Remove Participant 4

Participant #5

First Name5

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 5

Remove Participant 5

Participant #6

First Name6

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 6

Remove Participant 6

Person 7

First Name7

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 7

Remove Participant 7

Participant #8

First Name8

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 8

Remove Participant 8

Participant #9

First Name9

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 9

Remove Participant 9

Participant #10

First Name10

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 10

Remove Participant 10

Participant #11

First Name11

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 11

Remove Participant 11

Participant #12

First Name12

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 12

Remove Participant 12

Participant #13

First Name13

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 13

Remove Participant 13

Participant #14

First Name14

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 14

Remove Participant 14

Participant #15

First Name15

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 15

Remove Participant 15

Participant #16

First Name16

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 16

Remove Participant 16

Participant #17

First Name17

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 17

Remove Participant 17

Participant #18

First Name18

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 18

Remove Participant 18

Participant #19

First Name19

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 19

Remove Participant 19

Participant #20

First Name20

Last Name

Email Address

Providing an email address will assist our staff in facilitating planning and coordination for your organized presentation submittal.

Zoom Display Name or Phone Number

Remove Button 20

Remove Participant 20

Add Button

Add Participant

Presentation Materials

Skip this section if you are not using presentation materials. If you plan to use materials, please submit them no later than 2 hours before the meeting to ensure they can be displayed. An upload link will be included in your confirmation email.

Will you be using any of the following?

Check all that apply.

PowerPoint (preferred format)

PDF

Video

Audio

PowerPoint

Upload PowerPoint Document

One file only.
100 MB limit.
Allowed types: ppt, pptx.

The PowerPoint file is larger than 100MB

Check this box if your PowerPoint file is larger than 100 megabytes. City staff will provide an alternate upload link in the submission email sent to you.

PDF

Upload PDF Document

One file only.
100 MB limit.
Allowed types: pdf.

The PDF file is larger than 100MB

Check this box if your PDF file is larger than 100 megabytes. City staff will provide an alternate upload link in the submission email sent to you.

Video

Video URL

If your video file is already uploaded on another website (e.g. YouTube, Vimeo, Google Drive), enter the URL.

Upload Video File

One file only.
100 MB limit.
Allowed types: avi, mov, mp4, ogg, wav, webm.

The Video file is larger than 100MB

Check this box if your video file is larger than 100 megabytes. City staff will provide an alternate upload location via email.

Audio

Audio URL

If your audio file is already uploaded on another website (e.g. YouTube, SoundCloud, Google Drive), enter the URL.

Upload Audio File

One file only.
100 MB limit.
Allowed types: mp3, ogg, wav.

The Audio file is larger than 100MB

Check this box if your audio file is larger than 100 megabytes. City staff will provide an alternate upload location via email.

Accessibility and Language Needs

Skip this section if you don't require any accommodations.

Do any participants require the following accommodations?

Check all that apply.

Language interpretation

American Sign Language (ASL) interpretation

Please describe the need(s):

Parks

Outdoors

Neighborhoods

Recreational Activities

Street Maintenance

Plan

Fix

Build

Programs & Events

Services

Kids & Teens

eCollection

Police

Fire-Rescue

Lifeguards

City Officials

City Government

Parks

Outdoors

Neighborhoods

Recreational Activities

Street Maintenance

Plan

Fix

Build

Programs & Events

Services

Kids & Teens

eCollection

Police

Fire-Rescue

Lifeguards

City Officials

City Government

Organized Presentation Request

Leisure

Parks

Outdoors

Resident Resources

Neighborhoods

Recreational Activities

Street Maintenance

Doing Business

Plan

Fix

Build

Library

Programs & Events

Services

Kids & Teens

eCollection

Public Safety

Police

Fire-Rescue

Lifeguards

City Hall

City Officials

City Government

Organized Presentation Request