Mission of the City Clerk

To provide accurate information and maximize access to municipal government.

Vision of the City Clerk

To connect all San Diegans and their City Government through greater transparency and equitable access. 

Responsibilities of the City Clerk

Diana J.S. Fuentes, City Clerk

The City Clerk has a multifaceted role within the scope of City Government. The Office of the City Clerk is the bridge between the residents of San Diego and their city government. From creating a space for residents to connect with their elected officials through City Council meeting management to managing elections and providing essential information and passport services. The Clerk also creates standards for proper records management for greater government transparency and preservation of our unique records through our Archives, Access and Preservation Program. We're dedicated to ensuring that every voice is heard and every individual has access to the resources they need. Our vision is to connect all San Diegans and their City Government through greater transparency and equitable access.

Legislative Services

The Legislative Services Division produces the Council docket and records and maintains the official minutes of the City Council meetings. It also processes notices of land use changes such as rezoning, annexations, and street work. The docket is posted outside the City Administration Building and on the City's website at www.sandiego.gov/city-clerk. It is complete with backup exhibit materials to ensure public access. Each year, Legislative Services staff process the Council's decisions, including new laws, deeds, contracts, leases, and permits.

Jennifer L. Berry, Deputy Director, 619-533-4081

Elections and City Connections

The Elections and Filing Section supports the City Clerk in coordinating and carrying out the City's municipal elections with integrity. Responsibilities include assisting officeholders, candidates, and committees in understanding procedures and requirements related to running for office and submitting initiative or referendum petitions and any potential recall efforts. It also helps file campaign statements and assist designated filers with State of Economic Interests and lobbyist registration and disclosure. The City Clerk is dedicated to easy access and transparency. All disclosure statements are available online at eFile-SD.

The City Connections Section acts as the initial contact for most callers and visitors to the Office of the City Clerk. They respond to thousands of requests each year and disseminate information regarding legislative actions and policy decisions to other agencies, City departments, and the public. If you have a request or question, you can call us at 619-533-4000 or via e-mail at cityclerk@sandiego.gov.

Cristina Hernandez, CMC, Deputy Director, 619-533-4024

Information Governance and Records Management

The Records Management team develops policies and procedures that are approved by City Council in order to guide the administration of all City records through their lifecycle from creation, utilization, retention and disposition using industry best practices.

Services includes maintenance of the City's Master Records Schedule, operation of the Records Center, and training and advising City departments on best practices for records management.

The Records Management team also safeguards the City's legal and historical records, including documents, images, maps, audio, and microfilm. Historical records have lasting value and provide insight into our City's past.

The Research team fulfills Public Records Requests for records that are on file with the Office of the City Clerk and fulfills internal requests by City Staff. If you have a request or question, you can call us at 619-533-4000 or email cityclerk@sandiego.gov. Internal requests should refer to instructions on the City's intranet here.

Marc Webb, Deputy Director, 619-235-5247

Passport Acceptance Facility

In 2013, the Office of the City Clerk became a Passport Acceptance Facility. Members of the public can visit the Passport Services website to schedule an appointment between Monday through Friday, 8:30 a.m. to 3 p.m. Appointments are available for 14 days in advance. Please check the website for our facility's hours and location. If you have an inquiry related to passport services, please email us at passportappointments@sandiego.gov. 

Cristina Hernandez, CMC, Deputy Director, 619-533-4024

Helpful Links

A quick way to access these items or websites:

• Brown Act (PDF) The language of the Ralph M. Brown Act regarding open meetings for local legislative bodies.
• California Law Access California's 29 Codes, the State Constitution, and Statutes.
• Secretary of State
• Fair Political Practices Commission
• California Bill Information Access the full text of bills, resolutions, and constitutional amendments and their status, history, votes, analyses, and veto messages.