The Division of Records Management and Research helps fulfill the Office of the City Clerk’s mission to provide accurate information and maximize access to municipal government and support the Clerk’s role as the City’s official Recordkeeper per the City Charter.

To accomplish this, the Division’s team members provide support by maintaining the City’s Master Records Schedule, operating the Clerk’s Records Center, fulfilling Public Records Requests and Staff Research needs, and by providing consultation and training to all departments for the proper lifecycle management of City Records from creation through utilization, storage and disposition, including the maintenance of historical records.

Significant dates in the City’s Records Management are as follows:

• The  1889 City Charter specified that the keeping of all books, papers, records and other documents belonging to the city was the duty of the City Clerk.
• The  1931 City Charter designates the City Clerk as the custodian of official records of the City.
• Under this authority, the City Clerk's Office first initiated a Records Management Program in 1959.
• The current Records Management Program is effective as of May 29, 2024, with the adoption of Ordinance O-21795 (New Series). This ordinance legally prescribed Records Management procedures including the requirement for a Records Disposition Schedule for each City department.

Click here to submit a Public Records Request.

The following link provides a representative sample of Public Records Requests fulfilled by the Office of the City Clerk since using the NextRequest system.