City Council Arts, Culture and Community Festivals (ACCF) with Discretionary Transient Occupancy Tax [TOT] funding is allocated to private non-profit organizations for the purpose of promoting local arts and culture. The allocation of ACCF funding is governed by Council Policy 100-23. Funds awarded to an organization are paid on a reimbursement basis only and are at the discretion of Council Offices.

Please note, the ACCF funding allocation process has changed as of July 1, 2018. The application process includes two steps: 1) Request for Qualifications (RFQ), and 2) Request for Proposals (RFP). Council Administration will hold office hours and workshops to answer questions and concerns related to process requirements. Please see the CPPS/ACCF Funding Process Schedule and information below for process details.

Fiscal Year 2019 CPPS/ACCF Funding Process Schedule

Request for Qualifications (Prescreening)

Applicants must complete and submit the Request for Qualifications (RFQ) by the deadline of September 30, 2018, 11:59 p.m. Applicants are encouraged to submit applications and required documentation prior to the deadline to correct potential errors. A complete RFQ consists of the following information:

• ACCF Funding Application

• Proof of Nonprofit Status
• Proof of an active status from the Secretary of State
• Proof of a current registration with the Attorney General
• Proof of Insurance

Council Administration will evaluate RFQs based on completeness and fulfillment of City requirements. Based on these evaluations, each applicant is assigned one of two grades: 1) Qualified, or 2) Not Qualified. Applicants scored Qualified and selected for funding by a Council Office will be given access to the Request for Proposals.

Please note that not all Qualified applicants will receive funding. Funding allocations are at the discretion of Council Offices.

Request for Proposals

Selected Qualified applicants must complete and submit the Request for Proposals (RFP) by the deadline of December 2, 2018, 11:59 p.m. Applicants are encouraged to submit required documentation prior to the deadline to correct potential errors. Please review the Request for Proposals Instructions for further direction and details. A complete RFP consists of the following information:

• Proof of Insurance and Necessary Endorsements or Declarations
  • Purchasing & Contracting Insurance Checklist
  • Automobile Insurance Declaration
  • Worker's Compensation Declaration
• IRS Form 990 or 990EZ
• EOC Workforce Report
• Drug-free Workplace Certificate
• Living Wage Ordinance for Exemption
• Living Wage Ordinance for Compliance

Draft Fiscal Year 2019 ACCF Contract- (For reference)

Council Administration will evaluate RFPs based on completeness and fulfillment of City requirements. Based on these evaluations, each applicant is assigned one of two grades: 1) Qualified, or 2) Not Qualified. Qualified applicants will continue with the contracting process.

FY 2019 Request for Reimbursement Forms

• ACCF Request for Reimbursement Payment Instructions
• ACCF Request for Reimbursement Payment Form
• ACCF FY2019 Final Performance Report

Previous Funding Allocations

• FY13 ACCF Funding Allocations
• FY14 ACCF Funding Allocation List
• FY15 ACCF Funding Allocation List
• FY16 ACCF Funding Allocation List 
• FY17 ACCF Funding Allocation List
• FY18 ACCF Funding Allocation List

 

For questions, please email [email protected] or contact Council Administration directly.

Courtney Thomson                                                           Jasmine Mallen

Grants Coordinator/Contract Administrator                Grants & Contracts Analyst

(619) 236-5918                                                                   (619) 533-4762

[email protected]                                              [email protected]