City Council Community Projects, Programs and Services (CPPS) funding is allocated to public agencies or non-profit organizations for one-time community, social, environmental, cultural or recreational needs which serve a lawful public purpose. The allocation of CPPS funds is governed by Council Policy 100-06. Funds awarded to an agency or organization are paid on a reimbursement basis only and are at the discretion of Council Offices.

Please note, the CPPS funding allocation process for Fiscal Year 2019 (July 1, 2018-June 30, 2019) has changed. The application process includes two steps: 1) Request for Qualifications (RFQ), and 2) Request for Proposals (RFP). Council Administration will hold office hours and workshops to answer questions and concerns related to process requirements. Please see the Fiscal Year 2019 CPPS/ACCF Funding Process Schedule and information below for process details.

Fiscal Year 2019 CPPS/ACCF Funding Process Schedule

Request For Qualifications (Prescreening)

• Proof of Nonprofit Status
• Proof of an active status from the Secretary of State
• Proof of a current registration with the Attorney General
• Proof of Insurance

Council Administration will evaluate RFQs based on completeness and fulfillment of City requirements. Based on these evaluations, each applicant is assigned one of two grades: 1) Qualified, or 2) Not Qualified. Applicants scored Qualified and selected for funding by a Council Office will be given access to the Request for Proposals.

Please note that not all Qualified applicants will receive funding. Funding allocations are at the discretion of Council Offices.

Request For Proposals

Selected Qualified applicants must complete and submit the Request for Proposals (RFP) by the deadline of December 2, 2018, 11:59 p.m. Applicants are encouraged to submit required documentation prior to the deadline to correct potential errors. Please review the Request for Proposals Instructions for further direction and details. A complete RFP consists of the following information:

•  Proof of Insurance and Necessary Endorsements or Declarations
  • Purchasing & Contracting Insurance Checklist
  • Automobile Insurance Declaration
  • Worker's Compensation Declaration
• IRS Form 990 or 990EZ
• EOC Workforce Report
• Drug-free Workplace Certificate
• Living Wage Ordinance for Exemption
• Living Wage Ordinance for Compliance

Draft Fiscal Year 2019 CPPS Contract- (For reference)

Council Administration will evaluate RFPs based on completeness and fulfillment of City requirements. Based on these evaluations, each applicant is assigned one of two grades: 1) Qualified, or 2) Not Qualified. Qualified applicants will continue with the contracting process.

FY 2018 Request for Reimbursement Forms

• CPPS Request for Reimbursement Payment Instructions
• CPPS Request for Reimbursement Payment Form
• FY 2018 CPPS Final Performance Report

Funding Allocations

• FY 2012 CPPS Funding Allocation List
• FY 2013 CPPS Funding Allocation List
• FY 2014 CPPS Funding Allocation List
• FY 2015 CPPS Funding Allocation List
• FY 2016 CPPS Funding Allocation List
• FY 2017 CPPS Funding Allocation List
• FY 2018 CPPS Funding Allocation List

 

For questions, please email [email protected] or contact Council Administration directly.

Courtney Thomson                                                              Jasmine Mallen

Grants Coordinator/Contract Administrator                   Grants & Contracts Analyst

(619) 236-5918                                                                      (619) 533-4762

[email protected]                                                 [email protected]