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Master Records Schedule

On October 2018, the City Council adopted the Master Records Schedule (MRS). The MRS is a citywide comprehensive retention schedule that categorizes record series by business function. To ensure that the department meets its legal responsibilities under the Records Management Program which includes systematic control of records from their creation, maintenance and use to final disposition, every department must have a Department Retention File Plan (DRFP). The DRFP is a list of record series derived from the MRS applicable to a City department. It is the legal foundation for all City department to destroy records and delineate when records are authorized for storage. DRFP also assist the department to stay compliant when laws and state codes changes. For further information regarding the Records Management Program, please contact the Office of the City Clerk at cityclerk@sandiego.gov.