The Records Center, managed by the Office of the City Clerk, offers city-wide records storage, retrieval, and disposition for eligible records. It houses over 42,000 boxes across 14 secure sites. Using a barcode driven Records Management System, the staff follows strict policies to ensure records are protected and accessible.

The Records Center Office, located in the basement of the City Administration Building (CAB) at 202 C St, serves as the central hub for all Records Center operations. In addition, the Office hosts a fully equipped Digitization/Conversion Lab. This facility is designed to assist City staff in converting obsolete formats into modern, accessible formats supported by the Records Center, ensuring the preservation and usability of important materials.

The Records Center manages 14 strategically placed storage facilities collectively holding over 42,000 records boxes. These facilities ensure the secure and efficient management of physical City’s records.

Departments may transfer their physical records to the Records Center for storage at no cost, providing a simple and cost-effective solution for long term storage needs. After a department's records have been securely stored with the Records Center, the department may request access to these records at any time through our established check-out procedures.

Records disposition is crucial for managing storage space, ensuring compliance with state and federal legal and regulatory requirements, protecting sensitive information, improving organizational efficiency, reducing costs, and minimizing risks associated with outdated records. Proper disposal supports effective recordkeeping and security.

The Records Center assists departments in reviewing their records prior to disposition, ensuring compliance with regulations and ensuring the preservation of historical or archival materials.