Development Services

Workflow/Record Status Mapping and Definitions

A Clear Guide Outlining Every Step, Status and Outcome of an Application, from Initial Submission Through Final Permit Issuance and Inspection.

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This table shows how your project moves through DSD’s permitting process, from Pre‑Screen to Project Review, Issuance and Inspection. It explains each workflow step, the status you’ll see on your record, and any actions you need to take. As your application progresses, the table helps you understand each status, what staff are working on, and what comes next.

Each row breaks down the workflow stage, the internal task status, the record status shown on your project, and a short explanation of what that status means. This makes it easier to understand when DSD is reviewing your project, when your contractor or third‑party might need to submit something, and when your project is getting close to approval or inspection.

Workflow/Record Status Mapping and Definitions

Task Name	Workflow Task Status	Record Status (Project)	Process
Pre-Screen	In Queue	In Queue	The initial submission is placed in a queue for processing in the order of receipt.
Pre-Screen	In Process	Pre-Screen	The pre-screen review process has begun, with a due date set by a team member.
Pre-Screen	Updates Required	Updates Required	During the Pre-Screen process, a team member identified that the applicant's submission was incomplete. The "Updates Required" status indicates that the applicant must upload the requested documents for the project to proceed to the next step, "Resubmitted."
Pre-Screen	Resubmitted	Resubmitted	This record status indicates that the applicant has submitted any additional documents or corrections requested during the Pre-Screen.
Pre-Screen	Route to EPR	Pre-Screen	A staff member has routed the applicable documents to Electronic Plan Review (EPR) for plan review (e.g., plans)
Pre-Screen	Documents Routed to EPR	Pre-Screen	This status confirms that documents have been submitted to EPR for plan review.
Pre-Screen	Pending Invoice Payment	Application Pending Payment	A staff member has deemed the submission complete, calculated the plan check fees, and prepared the project for review. The applicant has received an email invoice detailing the plan-check fees.
Pre-Screen	Deemed Complete	In Progress	Upon payment of the invoice, the system will automatically advance the application to In Review status.
Project Review	In Progress	In Review	The status indicates that the project review will continue until all disciplines sign off and the project is ready for issuance.
Project Review	Recheck Required	In Review	The reviewer has requested a resubmittal of documents or additional information. During this phase, questions can be emailed directly to the reviewer.
Project Review	Final Version Submitted	In Review	All disciplines will review the final version. Questions during this phase can be emailed directly to a reviewer.
Project Review	Ready for Stamping	In Review	The reviewer for each discipline will change the status of their review to indicate that it is complete.
Project Review	Final Version Signed Off	In Review	The status will automatically update to indicate that all the reviewers have completed their reviews.
Project Review	Reviews Complete	In Review	The project review has been completed and requires one last assessment by the issuance staff.
Project Review	Ready for Issuance	Review Phase Complete	The review phase can be closed out, and the project is placed in a ready-for-issuance state.
Issuance	In Progress	Review Phase Complete	Permit issuance is in progress.
Issuance	Updates Required	Issuance Checklist Requested	Issuance Checklist items must be completed before the permit is issued.
Issuance	Resubmitted	Issuance Checklist Submitted	The Issuance Checklist items have been resubmitted by the applicant.
Issuance	Approved Upon Final Payment	Approved Upon Final Payment	Staff have confirmed that all required documents are present, approved plans are available in Accela, and all required fees have been assessed at both the project and permit levels.
Issuance	Approved Upon Final Payment	Issued (When all Permits are set to Issued)	The applicant will receive an inspection invoice(s). When all fees are paid, a permit will be issued.
Issuance	Issued	Issued (When all Permits are ready for Inspection)	The permits are ready to be scheduled for an inspection. Any changes to the building construction plans require a construction change application.
PMT: Inspecting	Inspecting	Inspecting	Status changes once an inspection has been scheduled.
PMT: Inspecting	Inspection Follow-up	Inspection Follow-up	The inspection has been performed, and the inspector has concluded it with a Pass, Partial Pass or Fail. Additional inspections may be needed to resolve any remaining issues.
PMT: Closed	Closed	Closed (When all Permits are set to Closed)	All inspections have been finalized, and the record is closed.

Other Workflow/Record Status Mapping and Definitions

Task Name	Workflow Task Status	Record Status (Project)	Process
Pre-Screen	Withdrawn	Withdrawn	An “Updates Required” email was sent to the applicant, but the applicant failed to respond within the allowed 30-day period.
Pre-Screen	Canceled	Canceled	The customer submitted the wrong application type, and the staff canceled the project. The scope of work qualified for a different type of permit. The customer requested that the application be canceled.
Project Review	Withdrawn/ Canceled	Withdrawn/ Cancelled	The reviewer determined that the application was not required, or the customer submitted the wrong application type. The customer requested that the application be canceled.
In Review Issuance	Canceled Application Expired	Application Expired	The application was not issued before the allowed expiration date. The customer will need to apply for an extension or submit a new application based on the application type. (Refer to the Building Code)
Issuance	Withdrawn/ Cancelled	Withdrawn/ Canceled	Staff determined that the application was not required, or the customer submitted the wrong application type. The customer requested that the application be canceled.
Issuance	Canceled	Canceled	The customer requested cancellation of the application or permit.
PMT: Pre-Screen Project Review Issuance	Opened	Opened	The PMT has been created. Please note that an Opened status does not indicate where the project (PRJ) is in the review process. For the status, please check at the PRJ level.
Inspections	Cancelled	Permit Expired	The customer failed to schedule the required inspection within the allowed time. The customer will need to apply for a permit extension, a final-only permit upon the Building Senior Inspector's approval, or a new permit, depending on the application type. (Refer to the Building Code)