Applications, Forms, and Regulations
CDBG Funding Applications
Fiscal Year 2017 Request for Proposals
The City of San Diego's Community Development Division (formally the HUD Programs Administration office) will be accepting fiscal year 2017 Community Developmetn Block Grant request for proposals (RFP) from agencies who participated in the request for qualifications (RFQ) phase and were deemed qualified. Agencies must have been qualified in the RFQ process in order to submit an RFP for fiscal year 2017. RFP materials are available Jan. 4, 2016, and the deadline to submit the completed materials is no later than 3 p.m. on Monday, Jan. 25, 2016. Agencies must also attend one of the mandatory CDBG workshops in order to submit an RFP response.
All applicants are required to submit the RFP using the Online Grants Portal system. Applicants may request a Technical Assistance meeting with questions regarding the RFP. To request a technical assistance meeting, please email the Community Development Division office at [email protected] with “Technical Assistance Request” listed in the subject line. Additional instructions for requesting a technical assistance appointment can be found in the RFP Handbook. Technical Assistance meetings will be held at the Community Development Division Office (Civic Center Plaza Building, 1200 Third Ave., 14th Floor, in downtown San Diego) beginning Jan. 7, 2016. Potential applicants may also email questions about the RFP. Please email our office at [email protected] and indicate “RFP Question” in the subject line. Additional instructions for asking questions can be found in the RFP Handbook.
Additional fiscal year 2017 CDBG request for proposals (RFP) reference materials:
- Fiscal year 2017 CDBG RFP Frequently Asked Questions 2 -- Jan. 22, 2016
- Fiscal year 2017 CDBG RFP Frequently Asked Questions 1 -- Jan. 19, 2016
- Fiscal year 2017 RFP Schedule
- 2010 Eligible Block Groups Table, sorted by City Council Districts
- 2010 Low and Moderate Income Census Block Groups for City of San Diego with Council Districts & Community Planning Areas
- 2010 Low and Moderate Income Census Block Groups for City of San Diego
- American Fact Finder Address Search: Find Census Block Group
- Geographic Targeting Areas of Need: Recommended Community Planning Areas
- HUD Income Limits for City of San Diego
- Presumed Low to Moderate Income Persons
- Fiscal year 2017 Scoring Criteria: Public Services
- Fiscal year 2017 Scoring Criteria: Community & Economic Development
- Fiscal year 2017 Scoring Criteria: Nonprofit Capital Improvement Projects
Additional fiscal year 2017 CDBG request for proposals (RFP) reference materials:
- Fiscal Year 2017 Consolidated Plan Advisory Board RFP Handbook
- Fiscal Year 2015 Past Performance Summary
- Fiscal Year 2014 Past Performance Summary
Fiscal Year 2017 Request for Qualifications
The City of San Diego's HUD Programs Administration Office will be accepting fiscal year 2017 CDBG request for qualifications (RFQ) from interested parties beginning Oct. 26, 2015. The RFQ is the first phase of the application process for agencies interested in applying for CDBG funding for projects beginning implementation on July 1, 2016. The deadline to submit the RFQ materials is no later than 3 p.m. on Thursday, Nov. 19, 2015.
Please note, different from previous years, all applicants are required to submit the RFQ using the Online Grants Portal system. Potential applicants can request a Technical Assistance meeting with questions regarding the Online Grants Portal site or the RFQ. Please email the HUD Programs Administration Office at [email protected] with the following information:
- Subject Line: Request for Technical Assistance meeting-Agency Name
- Body of email: Agency name, attendee(s) name and title; reason for assistance (i.e. RFQ assistance, Online Grants Portal assistance)
Technical Assistance meetings will be held at the HUD Programs Administration Office, Civic Center Plaza Building, 1200 Third Ave., 14th Floor, in downtown San Diego.
Potential applicants can also email questions about the Online Grants Portal site and the RFQ. Please email our office at [email protected] and identify what the question would pertain to (i.e. Online Grants Portal issue, RFQ question).
FY 2017 CDBG request for qualifications (RFQ) reference materials:
- Fiscal Year 2017 CDBG RFQ Timeline
- Key Fiscal Requirements Presentation from Nov. 4, 2015, Consolidated Plan Advisory Board meeting
Frequently Asked Questions
Questions regarding the fiscal year 2017 RFQ will be posted in this section. The questions from the fiscal year 2016 RFQ are also included as a reference.
- Fiscal year 2016 CDBG RFQ Frequently Asked Questions #1, Oct. 31, 2014
- Fiscal year 2016 CDBG RFQ Frequently Asked Questions #2, Nov. 7, 2014
- Fiscal year 2016 CDBG RFQ Frequently Asked Questions #3, Nov. 13, 2014
Previous Fiscal Year Request for Proposal Forms
If you would like to view prior year Request for Qualifications (RFQ) or Request for Proposals (RFP) forms, please email the HUD Programs Administration Office at [email protected]pe="application/pdf"> HUD CPD Outcome Performance Measurement System PowerPoint – See Section 3 starting on slide 27.
(November 9, 2012) – A third set of Frequently Asked Questions (FAQs) has been posted above. Refer to Q19 and Q20 of FAQs #3 regarding minor technical updates to the application forms.
Note that the last day to submit questions related to the Fiscal Year 2014 CDBG application forms, supporting documentation, and funding process was November 7, 2012. Questions received after November 7 are not entertained. Refer to the posted FAQs and other materials above if you have any questions.
In order to be considered, the application submittal package must be received by the CDBG Program Office (Civic Center Plaza, 1200 Third Avenue, 14th Floor, San Diego, CA 92101) no later than 5:00 p.m. on November 14, 2012. Late, faxed, or electronic submittals will not be considered. Refer to the FY 2014 CDBG Application Handbook for additional instructions. Directions to the CDBG Program Office are available.
Note that City offices are closed on Monday, November 12, in observance of Veterans Day.
(November 2, 2012) – Additional resources/references and a second set of Frequently Asked Questions (FAQs) have been posted above.
Note that the last day to submit questions or meet with City staff for technical assistance is Wednesday, November 7. All questions related to the application forms, supporting documentation, and funding process must be submitted by e-mail to Eliana Barreiros at email@example.com. No questions will be taken or answered by telephone. Requests to schedule a technical assistance session and all other inquiries should be sent to CDBG@sandiego.gov.
(October 26, 2012) – Staff has identified a need to revise Question 2.4 of the FY 2014 CDBG Application to read as follows: "What is the Census tract where your office is located (location from which the project will be managed)? Identify the Census tract and the percentage of households within this census tract that make less than $60,000. Finally, explain the location of this office in relation to your target population. Disregard the 'yes' or 'no' choice." Question 2.4 has been revised as the previously requested data may not be readily available. Refer to the instructions posted above for details on how to respond to Question 2.4.
The FY 2014 Application Workshop presentations have been posted above for reference. In addition, Frequently Asked Questions (FAQs) have been compiled and posted above.
(October 25, 2012) – Appendix F of the FY 2014 CDBG Application has been revised to allow information to be entered for up 43 members of the applicant agency's Board of Directors. In addition, staff has posted a supplemental form to Appendix E to be used by applicant agencies that have more than three federal funding allocations to report on. The revised forms can be downloaded as part of the zip file above.
The certification form named "Current Board of Directors/Governing Board" (document number 10 in the zip file) is no longer required. Omit this from your submittal and simply complete Appendix F of the FY 2014 CDBG Application.
To assist applicant agencies with writing their project objectives/outcomes, links to documents describing HUD's Outcome Performance Measurement System have been posted above for reference.
A link to a map depicting the CDBG-eligible Census tracts (as of October 2012—subject to change) and Community Planning Areas within the City has also been posted above for reference.
(October 18, 2012) – Staff has identified a need to revise Question 3.6 of the FY 2014 CDBG Application to read as follows: "How does your agency plan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's Playing by the Rules Handbook [PDF])?"
There is an error on page 7 of the FY 2014 CDBG Application Handbook regarding font size. The required font is Calibri, and the required font size is 11 points (not 10 points). The Application is formatted to abide by these specifications; do not change.
(October 17, 2012) – The FY 2014 CDBG Application Submittal Checklist has been revised to clarify that all non-governmental agencies applying for funding need to submit the following documents:
- Signed Copy of FY 2012 Federal Tax Form 990
- Signed Copy of FY 2012 Federal Tax Form 199
- Audited FY 2012 Financial Statements
- FY 2012 Single Audit Report (only required of non-governmental agency applicants that spent $500,000 or more in federal funds during FY 2012)
Refer to the revised FY 2014 CDBG Application Submittal Checklist, which can be downloaded as part of the zip file above, for more information.
(October 15, 2012) – All CDBG applicants are required to attend at least one session of the Mandatory FY 2014 CDBG Application Workshops. Attendance will be recorded. The schedule and location of the workshops are posted above. Note that staff will not be providing copies of the Application or Handbook at the workshops; attendees must print and bring their own copies if they wish to reference them as they listen. In addition, note that third parties working on behalf of applicants (e.g., grant writers) may attend but may not sign in for the agencies that they represent; official agency personnel (on the agency's payroll) must attend to establish their agency's eligibility to submit an application for funding.
Other Important Documents to Review
Council Policy 700-02 — This policy establishes the general guidelines by which the City will select and implement activities utilizing CDBG funds.
HUD Regulations — The U.S. Department of Housing and Urban Development has a set of regulations that must be followed in order to be eligible for CDBG funding.
OMB Circulars — All federal fund subrecipients shall comply with the policies, guidelines, and requirements of OMB Circulars A-110 (Uniform administrative requirements for grants and agreements with institutions of higher education, hospitals, and other nonprofit organizations), A-122 (Cost principles for nonprofit organizations), and A-133 (Audits of states, local governments, and nonprofit organizations).
24 CFR Part 84 — Uniform administrative requirements for grants and agreements with institutions of higher education, hospitals, and other nonprofit organizations.