Implementing Public Engagement

Working with the City's Boards and Commissions

About Boards and Commissions

The City’s boards and commissions are appointed groups with distinct missions that advise elected officials and provide recommendations to staff on their areas of business. Their members are volunteers who voice the community’s opinions and share information with their networks. They are bridges of communication between the City and the public.

Role of Boards and Commissions in Public Participation

Working with boards and commissions can make the decision-making process more transparent, provide staff valuable insight and give projects credibility.

Engage boards or commissions to share information about a project at significant milestones and gather public input.

Ways to Work with Boards and Commissions

Understand the duties and functions of boards and commissions to determine which should be included in the stakeholder identification process. Initiate communication by contacting the designated staff liaison. Liaisons attend and support their group's meetings and relay information between the group and City staff.

For projects that are citywide and large in scope, staff may also contact the Director of Appointments/Boards and Commissions (accessible to City staff only) who can streamline communications to staff liaisons. Information should be shared well in advance to the Director and liaisons.

Other Considerations

• Boards, commissions and advisory bodies’ members often have full-time jobs and busy schedules in addition to their volunteer member duties.
• Provide advance notice and information ahead of time to allow members to prepare for providing input on projects.
• Staff liaisons can provide additional insight or considerations for their respective board, commission or advisory body.