Bidding Guidelines

Bid Information

Vendors can view a listing of bid opportunities by visiting Bids & Contracts.

Bid Documents

Prior to submitting a bid, the vendor must read and become familiar with the General Contract Terms and Provisions, which are the legally binding clauses that frame the bidding process and are part of any bid or contract. Completed, signed, and sealed bid documents must be returned to the City in accordance with the bid.

Bid Assistance

At any point during the bidding process, vendors may request assistance from the Purchasing & Contracting Department staff noted in the bid.

Bid Results

To obtain bid results, bidder is requested to either (1) attend bid opening, (2) provide a self-addressed, stamped envelope, referencing the bid number, and a bid tabulation will be mailed, or (3) visit Bids & Contracts. Because of time constraints, bid results cannot be provided over the phone.

Awards

The most responsive and responsible bidder meeting bid or contract specifications is awarded the contract. The basic types of awards include a requirements contract for goods or services to be provided over a set period, usually for one year at a fixed price, or for a one-time purchase of specific items at a fixed price. All awards are confirmed in writing, either by letter or purchase order. It is the responsibility of the vendor to read, understand, and deliver the materials/services in accordance with the Purchase Order Conditions.