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Administrative Regulations

Administrative Regulations direct ongoing administrative policies and procedures. They are issued under the authority of the Mayor and/or Chief Operating Officer and remain in full force and effect until officially revised, superseded or repealed in writing by the Mayor and/or Chief Operating Officer.

The Human Resources Department, working with the administering departments of the Administrative Regulation, is responsible for facilitating revisions or repeals. A comprehensive review process of all Administrative Regulations is currently being completed. The most current Administrative Regulations are contained here, and any changes will be posted as well.

1-4: Organization

Doc No.Effective DateTitle
1.0010/5/22

Administrative Regulation and Department Instruction Preparation Procedures

1.0112/21/18Emergency Operations Procedures
1.025/1/75Use of Emergency Operations Center (EOC)
1.038/31/18Citywide Emergency Plans and Protocols
1.4010/20/17Interactive Mapping Coordination Action Tool (IMCAT) Conflict Checks, Responsibilities and Procedures
1.609/29/04Capital Improvements Programming
1.8011/30/18Grant Application, Approval, and Management Procedures
1.909/28/18Business Improvement District Formation Procedures and Guidelines
2.0012/16/24Climate Action Plan Implementation Oversight and Reporting Procedures
3.2012/14/18

Processing Agenda Item Requests for Council, Public Facilities Financing Authority, Housing Authority, or Successor Agency

4.507/24/25Employee Assistance Program Administration

10: Public Relations

Doc No.Effective DateTitle
10.028/12/16Responding to San Diego County Grand Jury Reports
10.102/1/18Conduct of Hearings Involving Police-Regulated Businesses
10.306/15/93Public Meeting and Noticing Requirements for New or Increased General Taxes and New or Increased Assessments

15: Relations with Other Agencies

Doc No.Effective DateTitle
15.109/28/18

Audit Report Replies Required of Departments

Example Management Response Memo

15.209/1/88City Contacts with Federal or State Legislative and Administrative Bodies

25: Contract Administration

Doc No.Effective DateTitle
25.1011/3/17Leasing of City-Owned Real Property and/or Facilities
25.207/30/93Filing Procedure for Notices of Completion and Acceptance
25.407/16/96Alterations in Public Works Contracts
25.509/28/18Testing Laboratory Work
25.6011/1/11Selection of Consultants for Work Requiring Licensed Architect and Engineering Skills
25.659/14/98Job Order Contract (JOC) Administrative Procedure
25.702/8/95Hiring of Consultants Other Than Architects and Engineers
25.751/18/19

Performance Evaluations for Architectural and Engineering Consultants

Attachment - Performance Evaluation Form

25.8012/21/18Official City Advertising Published by the Official City Newspaper and by Auxiliary Publications
25.852/26/16Processing of eBids and eSignatures
25.901/18/19Procedures for Initiating Debarment and Debarment Hearings 

30: Budgeting

Doc No.Effective DateTitle
30.2011/22/2022Fleet Equipment Replacement, Acquisition, and Disposal

35: Purchasing

 

Doc No.Effective DateTitle
35.116/22/18

Citywide Department Use of Cooperative Procurement Contracts 

35.707/1/15

Repair or Replacement of Employee's Personal Property

35.8011/3/17Environmentally Preferable Purchasing

40: Real Property

Doc No.Effective DateTitle
40.103/16/18Maintenance of Public Facilities - Buildings

45: Personal Property

Doc No.Effective DateTitle
45.101/22/99Employee Transportation Authorization (mileage reimbursement)
45.1512/7/18Evan V. Jones Parkade Validated Parking Tickets
45.2011/14/88Interdepartmental Transfer of Capitalized Property
45.303/16/18Procedure for Disposal of Abandoned Personal Property Found on City Premises
45.501/20/17Private Use of City Labor, Equipment, Materials and Supplies Prohibited
45.7011/3/17Use of Inventory Tags to Identify Capitalized City Equipment
45.807/17/15Management of Loss to City Property Due to Crimes or Negligence

55: Utilities

Doc No.Effective DateTitle
55.001/19/2018Water and Sewer Service Order Procedure
55.901/19/18Request for Gas and Electric Service for City-Owned Facilities
55.913/17/17Telephone Service Requests
56.007/1/12Work Space Requests
57.006/22/18City Cabinet for Water Policy

60: Claims

Doc No.Effective DateTitle
62.0012/29/17Administration of Workers' Compensation Liabilities
63.008/31/15Industrial Leave
63.1012/29/17Recovery of City Costs for Employee Absences Caused by Other Persons
63.3010/20/17Accounts Receivable-Invoice Processing and Collection
64.009/15/93State Mandated Programs: Claims for Reimbursement and Evaluation of Unfunded Mandates

70: Training

Doc No.Effective DateTitle
70.0111/3/17City Training Policy and Establishment of Training Advisory Committee
70.3012/1/17Tuition Refund Plan

75: Safety

Doc No.Effective DateTitle
75.0512/29/17Vehicle/Equipment Backing Procedures
75.1212/01/23

Vehicle and Industrial Accident Review, Reporting and Discipline Program

75.408/17/18Administration of Temporary Light Duty Program
75.5011/20/24Driver License Certification, Training, and Verification Requirements
75.651/20/17Hazardous Materials Management Plan
75.751/20/17Hazardous Materials Training
75.855/5/17Driving on Areas not Designated for Vehicular Usage

80: Management Reports

Doc No.Effective DateTitle
80.504/1/82Regulation of Lobbying Activities by City Personnel

85: Records Management

Doc No.Effective DateTitle
85.105/10/21Records Management, Retention and Disposition
85.301/30/15Vital Records Retention and Preservation

90: Central Services

Doc No.Effective DateTitle
90.102/20/24Managed Print Services Management and Procurement Procedures
90.203/17/17Office Telephones
90.257/1/17Wireless Communications Services
90.306/22/18Travel Policy
90.5510/20/17City Mail Service
90.612/9/23City Social Media Accounts and Content
90.6212/7/12Information & Communications Technology Acceptable Use
90.635/5/17Information Security Policy
90.645/5/17Protection of Sensitive Information and Data
90.6512/6/99Broadcast Email and Voice Mail
90.661/17/20Mobile Device Policy
90.6711/16/18Citywide Fiber Optic Infrastructure Installation, Maintenance and Use
90.684/14/21Procurement of Technology Solutions
90.717/1/93Management of City Fuel/Non-Emergency Fleet
90.727/5/07Motive Equipment Idling Reduction Policy
90.731/18/11Fuel Reduction and Transportation Efficiency Policy
90.745/31/19Telematics Data Logging for City Vehicles/Equipment
90.757/23/25Data Governance

95: Office Practices

Doc No.Effective DateTitle
95.008/16/13Management of the Civic Art Collection
95.0110/1/19Overtime Compensation
95.0512/1/17Cell Phone and Other Handheld Communication Device Use Policy
95.106/22/18Identification of City Employees
95.207/1/04Public Records Act Requests and Civil Subpoenas; Procedures for Furnishing Documents and Recovering Costs
95.2111/22/22Responding to California Public Records Act Requests
95.257/14/23Processing New and Revised Fees and Charges for Current Services
95.306/22/18Processing of Time Sheets and Associated Documents
95.3912/8/17Management Responsibilities for Internal Financial Controls
95.406/22/18In-Town Reimbursable Expense
95.502/18/09Credit Card Acceptance and Processing
*Currently being revised
95.515/22/15Payment Card Industry (PCI) Compliance Policy
95.551/30/15Procurement Card (P-Card) Procedures
95.6012/1/17Conflict of Interest and Employee Conduct
95.6511/19/21Endorsement
95.703/17/17Memberships
95.8011/1/75Forecast of Major Cash Receipts and Payments
95.897/1/23Parental Leave
95.908/24/18Unused Sick Leave and Accrued Annual Leave Reimbursement
95.914/17/25

Employee Rewards and Recognition Program

95.938/8/14San Diego Works Program
95.9410/6/14Tobacco and Smoke-Free Workplace Policy
95.959/1/22

Telework Program

96-97: Personnel

Doc No.Effective DateTitle
96.007/26/19Separation Procedures for Unclassified Officers and Employees
96.056/1/18Recruitment and Appointment of Unclassified Officers and Employees
96.2011/19/20City Policy for People With Disabilities
96.215/5/17City Accessibility Policy for People with Disabilities: Employment
96.506/22/18Equal Employment Opportunity Policy and Complaint Resolution Procedure
97.008/9/19Substance Abuse Policy
97.108/9/19Threat Management Policy
97.209/1/14Weapon-Free Workplace Policy

 

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