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City Planning Department

Reimbursement Agreements

Often it is advantageous for the City to have a developer construct certain infrastructure improvements that directly benefit the City, as well as the developer. In such instances, the City enters into Reimbursement Agreements with developers to construct the improvements. Examples of the public improvements include streets, active transportation facilities, parks, libraries, and fire and police stations. Reimbursements to developers are in the form of cash and/or credits against future building permits issued. For a project to be eligible for reimbursement, the project must be identified in the applicable Impact Fee Study (IFS) or Public Facilities Financing Plan (PFFP).

Executed Reimbursement Agreements

Reimbursement Agreement Application Submittal

To initiate a request for a Reimbursement Agreement, an applicant must first contact the applicable Public Facilities Planning staff to determine eligibility of the project for reimbursement. Once a project is determined eligible for reimbursement, certain steps need to occur in order to begin the process. A deposit of $10,000 is required to set up an account to be used by staff for administration expenses necessary to take the reimbursement agreement to City Council for approval and final execution. Additional deposits may be required to keep the deposit account positive. Any account balance remaining after execution of the reimbursement agreement will be refunded to the applicant. The steps for agreement initiation are as follows: 

  • Complete General Application form DS-3032.
  • Complete Deposit Account/Financially Responsible Party form DS-3242.
  • Return completed and signed forms to applicable Public Facilities Planning staff.
  • Once staff has set up the deposit account, staff will invoice the applicant for the $10,000 deposit.
  • Applicant pays the deposit in person at the Development Services Department or online at OpenDSD.
  • Once deposit is paid, negotiations and processing of the agreement can begin.

Reimbursement Agreement Contracts/Insurance Checklist for Public Works Department Review

To facilitate the contracts Division review process insuring all required documents are in place.